Why are minutes kept during pre-job meetings?

Keeping minutes during pre-job meetings serves multiple important purposes, but one of the primary reasons is that they function as a legal document that can aid in resolving disputes. In the context of asbestos abatement projects, where compliance with safety regulations and protocols is crucial, well-documented minutes can provide a record of what was discussed and agreed upon. This documentation can be invaluable if any disagreements arise regarding the scope of work, safety measures, or roles and responsibilities.

Additionally, maintaining minutes helps ensure that all relevant information is captured, such as decisions made, actions assigned, and any compliance issues raised during the meeting. This not only promotes accountability but also enhances transparency.

While tracking attendance, scheduling future meetings, and maintaining a materials checklist are also important functions in project management, the legal relevance and protective function of keeping minutes during pre-job meetings, especially in high-stakes environments such as asbestos abatement, highlight why this practice is essential.